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Procurement

Procurement is the supplier-and-PO side of inventory. Suppliers, draft purchase orders, and the auto-PO email engine that fires the moment a SKU dips below its par level — so you stop reordering by hand at 11pm.

What you'll see

dashboard.dynabite.net

Procurement

Suppliers

Sysco

Local Farms

Wine Co.

Cleaning

Open POs · Sysco+ Draft PO

PO-0091Sent

Truffle oil · 2 × 500ml

PO-0090Confirmed

Ribeye · 12kg, Salmon · 8kg

PO-0088Delivered

Olive oil · 4 × 5L

How to use it

1
Add your suppliers
Open Procurement → Suppliers → + New. Each supplier has a name, contact email, lead time, and minimum order. Tag the SKUs they supply (a supplier can carry many; a SKU usually has one preferred supplier and an optional backup).
2
Configure auto-PO templates
Per supplier, set the email subject + body that the PO will use. Variables include {{lines}}, {{po_number}}, {{expected_date}}. Keep it short — most suppliers just want SKU codes and quantities.
3
Turn on auto-send
Toggle Auto-send POs on the supplier. From then on, when stock dips below par, a draft PO is created AND emailed automatically. Want a human review step? Leave auto-send off and you'll get a draft to approve.
4
Receive against the PO
When stock arrives, open the PO and tap Mark received. Stock counts increment, the PO closes, and the lifecycle is on the record for audits.

Gotchas & tips

Auto-send fires on the par-level threshold cross. If you change par, no PO triggers — it's the *crossing* event that matters. Lower the par if you want stock to ride leaner.

Use a real Reply-To on the auto-PO email so when the supplier replies confirming, the message threads back to your team inbox.

Related features

Inventory

The bin counts that drive when POs trigger.

Recipe Costing

Recipe quantities feed the consumption rate that informs lead times.

Try it in your dashboard

The fastest way to learn is to click through it once with your own data. Sign in and follow along.

Open the dashboard

Procurement

What you'll see

dashboard.dynabite.net

Procurement

Suppliers

Sysco

Local Farms

Wine Co.

Cleaning

Open POs · Sysco+ Draft PO

PO-0091Sent

Truffle oil · 2 × 500ml

PO-0090Confirmed

Ribeye · 12kg, Salmon · 8kg

PO-0088Delivered

Olive oil · 4 × 5L

How to use it

Add your suppliers

Open Procurement → Suppliers → + New. Each supplier has a name, contact email, lead time, and minimum order. Tag the SKUs they supply (a supplier can carry many; a SKU usually has one preferred supplier and an optional backup).

Configure auto-PO templates

Per supplier, set the email subject + body that the PO will use. Variables include {{lines}}, {{po_number}}, {{expected_date}}. Keep it short — most suppliers just want SKU codes and quantities.

Turn on auto-send

Toggle Auto-send POs on the supplier. From then on, when stock dips below par, a draft PO is created AND emailed automatically. Want a human review step? Leave auto-send off and you'll get a draft to approve.

Receive against the PO

When stock arrives, open the PO and tap Mark received. Stock counts increment, the PO closes, and the lifecycle is on the record for audits.

Gotchas & tips

Auto-send fires on the par-level threshold cross. If you change par, no PO triggers — it's the *crossing* event that matters. Lower the par if you want stock to ride leaner.

Use a real Reply-To on the auto-PO email so when the supplier replies confirming, the message threads back to your team inbox.

Try it in your dashboard

The fastest way to learn is to click through it once with your own data. Sign in and follow along.

Open the dashboard